Receptionist

As a receptionist, you will be the first point of contact for our organization. Your role is crucial in creating a positive and welcoming impression for visitors and callers. You will provide administrative support and ensure the smooth operation of our front desk.

Key Responsibilities:

1. Greeting and welcoming visitors in a friendly and professional manner.
2. Answering and directing phone calls to the appropriate person or department.
3. Managing the reception area, ensuring it’s clean and organized.
4. Handling incoming and outgoing mail and deliveries.
5. Assisting with general administrative tasks, including data entry, photocopying, and filing.
6. Keeping records of visitor and employee sign-ins.
7. Providing information to visitors and callers, including directions and basic company information.
8. Coordinating appointments and maintaining the appointment calendar.
9. Assisting in organizing meetings and conference room reservations.
10. Maintaining security by following procedures and controlling access via the reception desk (e.g., issuing visitor badges).
11. Keeping an inventory of office supplies and ordering as needed.
12. Handling special projects or tasks as assigned by management.

Qualifications:

1. High school diploma or equivalent.
2. Proven experience as a receptionist or in a similar role is a plus.
3. Proficiency in using office software and equipment, including Microsoft Office.
4. Excellent communication and interpersonal skills.
5. Professional appearance and a courteous demeanor.
6. Strong organizational and multitasking abilities.
7. Attention to detail and problem-solving skills.
8. Ability to work independently and as part of a team.