Assistant Human Resources Manager

The Assistant Human Resources (HR) Manager plays a vital role in supporting the HR department to ensure smooth human resources operations, employee satisfaction, and compliance with labor laws and company policies. This role requires strong leadership, problem-solving skills, and the ability to foster a positive workplace culture.

The Assistant HR Manager works closely with the HR Manager, department heads, and employees to oversee recruitment, training, employee relations, payroll, and performance management. They also help implement HR policies, handle workplace conflicts, and ensure that employees receive the necessary support and resources for professional growth and job satisfaction.

Key Responsibilities:

1. Recruitment & Talent Acquisition

• Assist in workforce planning to determine staffing needs and ensure business goals are met.

• Oversee the end-to-end recruitment process, including posting job vacancies, screening candidates, and conducting interviews.

• Collaborate with department managers to identify required skill sets and ensure quality hiring decisions.

• Manage employee onboarding, ensuring a smooth transition for new hires.

• Maintain a talent pipeline to support business expansion and succession planning.

2. Employee Relations & Workplace Culture

• Foster a positive and inclusive work environment that promotes collaboration and employee engagement.

• Act as a point of contact for employee concerns, providing guidance and resolving workplace conflicts.

• Ensure compliance with labor laws, anti-discrimination policies, and ethical workplace practices.

• Organize team-building activities, employee recognition programs, and well-being initiatives.

• Handle grievances and disciplinary actions professionally, ensuring fairness and transparency.

3. Performance Management & Employee Development

• Support the implementation of performance management systems, including goal-setting and periodic performance reviews.

• Work with department heads to identify training needs and skill gaps among employees.

• Develop and oversee training programs, workshops, and leadership development initiatives.

• Provide coaching and career development support to employees to enhance productivity and job satisfaction.

• Monitor employee progress and ensure that feedback is constructive and aligned with company goals.

4. Compensation & Benefits Administration

• Assist in payroll processing, ensuring salaries, bonuses, and benefits are accurately calculated and distributed.

• Oversee employee benefits programs, including health insurance, retirement plans, and leave policies.

• Conduct research on market trends to ensure competitive salary structures.

• Handle employee inquiries related to salary, benefits, and deductions.

5. Compliance & HR Policies

• Ensure company policies are aligned with local labor laws and industry best practices.

• Maintain and update HR policies, employee handbooks, and workplace regulations.

• Conduct internal audits to ensure adherence to company policies and labor laws.

• Implement occupational health and safety protocols to ensure a safe work environment.

• Handle sensitive employee information with confidentiality and professionalism.

6. HR Strategy & Reporting

• Provide data-driven insights and reports on HR metrics such as turnover rates, employee engagement, and hiring trends.

• Assist in the development of HR strategies to improve efficiency, productivity, and employee satisfaction.

• Conduct employee surveys and exit interviews to identify areas for improvement.

• Support organizational change management initiatives, such as company restructuring or policy updates.

Qualifications & Requirements:

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 3-5 years of HR experience, preferably in a supervisory or managerial role.

• Previous experience in recruitment, employee relations, training, and HR compliance.

• Knowledge of HR software, payroll systems, and labor laws.

Skills & Competencies

• Strong leadership and decision-making abilities to support HR operations effectively.

• Excellent communication and interpersonal skills to foster positive employee relationships.

• Problem-solving and conflict resolution skills to manage workplace challenges.

• Attention to detail and organizational skills to maintain employee records and HR policies.

• Ability to handle confidential information with integrity and professionalism.

• Proficiency in HR management systems and Microsoft Office Suite.

Working Conditions:

• Work is primarily in an office setting, but may require visits to different departments.

• May involve occasional travel for recruitment events, training sessions, or HR conferences.

• Extended working hours may be required during peak recruitment periods or major HR initiatives.

Career Growth & Opportunities:

An Assistant HR Manager can advance to roles such as HR Manager, HR Business Partner, or HR Director, depending on experience and professional development. Additional certifications in HR management (e.g., SHRM, CIPD, or PHR) can further enhance career prospects.